Lake Granbury Newcomers Club

BYLAWS

BYLAWS
LAKE GRANBURY NEWCOMERS CLUB

Restated Effective August 2024

Article I – Name

This organization is known as Lake Granbury Newcomers Club (LGNC).

Article II – Purpose

  1. The purpose of Lake Granbury Newcomers Club (LGNC) is to promote friendship and encourage long-term relationships between new and current residents of the Granbury area.
  2. The organization will encourage support of local charitable, welfare, and humanitarian projects within the membership.
  3. If the organization’s finances permit, after supporting our members and activities, one or more charitable project(s) and scholarship(s) will be supported yearly.

Article III – Membership

  1. Women residing in Lake Granbury and surrounding areas are welcome to join.
  2. In addition to the Meet and Greet, prospective members may attend two events at their own expense before joining.
  3. The club membership list and directory are confidential and for members only. They may not be shared with non-members or used to promote business interests.

Article IV – Dues

  1. The Board of Directors establishes the annual dues with approval from the membership.
    1. Dues will be accepted for the following fiscal year (June 1 – May 31) beginning in April.
    1. Dues for new members joining after the last day of February are one-half the regular dues for the remainder of the fiscal year.
    1. All dues are payable to Lake Granbury Newcomers Club (LGNC).
    1. Delinquent members may be reinstated by paying full dues and any outstanding fees.
    1. Only current (dues-paid) members as of September 15 will have their names included in the directory.
    1. Only current (dues-paid) members may be full-time participants in LGNC Interest Groups.

Article V – Fiscal Year

The fiscal year is June 1 through May 31.

Article VI – Meetings

  1. Meetings will be held on the first Thursday of each month, September through May, except for holidays or unforeseen circumstances.
  2. A simple majority of members present, in good standing, will constitute a quorum.
  3. Members, including guests, are responsible for paying the appropriate fees for their reservations. Once a reservation is made, the fee is due unless the reservation is canceled by the deadline.
  4. All meetings are governed by the most current edition of Robert’s Rules of Order and the current Bylaws.

Article VII – Officers

  1. The elected officers are the President, First Vice President, Second Vice President, Third Vice President, Corresponding Secretary, Recording Secretary, Treasurer, and Parliamentarian.
  2. The Nominating Committee will present a proposed slate of officers to the Board of Directors for approval in February. The general membership will receive this slate in March, and voting will occur at the General Meeting in April.
    1. Nominations from the floor will be accepted during the April meeting, provided the person nominated has given their written consent and is present when nominated.
    1. Newly elected officers will be installed during the May General Meeting.
  3. Elected officers will serve a term of one year from their installation or until the following May.
  4. The elected officers comprise the Executive Committee. Officers may delegate specific duties as required but will maintain primary responsibility for the work required of their position or committee.
  5. Resignation of an Officer
  6. If an Officer-Elect resigns before being installed, the Nominating Committee will fill the vacancy.
  7. When an Officer resigns during the year, the Board of Directors will fill the vacancy.
  8. If a member of the Board of Directors is unable or unwilling to perform their duties, the President will request their resignation. If the member does not resign, they may be removed by a majority vote of the Board of Directors.

Article VIII – Board of Directors

  1. The Board of Directors will consist of the elected officers, the Standing Committee Chairs, and other Committee Chairs. These members constitute the governing body of the club and the voting body of the Board of Directors, with one vote per person.

  2. Duties of the Board of Directors
  3. Coordinate the plans and activities of the LGNC.
  4. Act as an umbrella over the activities of the Interest Groups.
  5. Approve the chairs for the Interest Groups.
  6. Approve a Nominating Committee.
  7. Determine and approve the amount of money given to community projects/charities and scholarships.
  8. Approve program expenditures over budgeted allocation.
  9. Maintain a notebook, record, or digital file with notes, information, and applicable passwords and pass it on to the incoming chair/officer at the joint meeting of the incoming and outgoing Boards.
  10. A meeting of the Board of Directors may be conducted with a quorum of seven voting members.
  11. The General Membership will be notified in advance if the Board of Directors needs to meet at a time other than the regularly scheduled meeting.
  12. The LGNC President will determine the agenda for the meeting.
  13. Unless otherwise announced, the Board of Directors will meet immediately following the monthly General Meeting.
  14. The Board of Directors may convene for an Executive Session to discuss sensitive matters.
  15. Any member in good standing may attend the Board of Directors meetings except when the Board is in Executive Session.
  16. No member or committee may commit the LGNC to any matter or expense not discussed and approved by the Board of Directors.
  17. Term Limits
  18. To ensure the organization’s long-term stability, it is preferable that members of the Board of Directors serve no more than two years in a given position.
  19. A member may serve for more than two years if a position remains vacant.
  20. Voting Members
    1. The Executive Board’s voting members are the President, First Vice President, Second Vice President, Third Vice President, Corresponding Secretary, Recording Secretary, Treasurer, Parliamentarian, and all Committee Chairs.
    1. The Board of Directors may propose, second, and vote on motions electronically, provided that a quorum participates in the vote.
    1. When a motion is made at an in-person meeting, voting members must be present to vote.  Proxy votes are not accepted.

Article IX – Standing Committees

Standing Committees are permanent and ongoing and are established by the club to oversee and manage specific functions.

  1. General Responsibilities for all Standing Committee Chairs:
    1. Present a report or update at each meeting of the Board of Directors.
    1. Maintain a notebook, record, or digital file with notes, information, and applicable passwords and pass it on to the incoming chair/officer at the joint meeting of the incoming and outgoing Board of Directors.
  2. Standing Committees:
    1. Charities Committee
    1. Communications Committee
    1. Directory Committee
    1. Door Prize Committee
    1. Granbury Chamber Liaison
    1. Meet & Greet Committee
    1. New Member Committee
    1. Registration Committee
    1. Reservations Committee
    1. Scholarship Committee
    1. Style Show Committee
  3. Additional Standing Committees may be created as needed with the approval of the Board of Directors.

Article X – Special Committees

A Special Committee may be created by the Board of Directors for a specific and temporary purpose. The Committee is automatically dissolved when its final report is given.

  1. General Responsibilities for all Special Committee Chairs:
    1. When necessary, Special Committee Chairs are expected to present a report or update at the monthly meeting of the Board of Directors.
    1. Maintain a notebook, record, or digital file with notes, information, and applicable passwords and pass it on to the incoming chair/officer at the joint meeting of the incoming and outgoing Board of Directors.
  2. Special Committees:
    1. Audit Committee
    1. Budget Committee
    1. Bylaws Committee
    1. Member Conflict Committee
    1. Nominating Committee
  3. Additional Special Committees may be created as needed with the approval of the Board of Directors.

Article XI – Code of Conduct

LGNC aims to foster a welcoming environment for members and guests. Members are expected to treat each other with kindness and respect. By upholding this protocol, we ensure a positive and inclusive experience for all.

  1. Conflict Resolution
    1. Any member may bring a conflict to the attention of the Board of Directors by stating the issue in writing and submitting it for consideration at the next scheduled meeting of the Board.
    1. When necessary, the President may convene a Member Conflict Committee.
    1. To maintain privacy, all conflicts will be discussed in Executive Session.

Article XII – Amendments, Corrections, and Changes to the Bylaws

Although a Bylaws Committee may be convened at the direction of the Board of Directors, any member in good standing may propose an amendment, correction, or change to the existing Bylaws.

  1. Proposal Submission
    1. Proposals must be submitted to the Board of Directors at least 30 days before the next Board meeting.
    1. The Board of Directors will review and vote on the proposal at its next meeting.
  2. General Membership Vote
    1. If the Board of Directors approves the proposal, the changes will be sent electronically to the entire membership.
    1. A vote will then be held at the next scheduled General Meeting, contingent upon a quorum. A simple majority vote will determine the decision.